8 Reasons Why You Need a Franking Machine in Your Office

Franking Machine, Postage Meter... No Matter What You Call It, Here Are 8 Reasons Why You Need One in Your Office

Franked mail is the most convenient way to pay for and track postage costs for your organisation. A postage meter (or franking machine) allows you to print postage directly onto your mail pieces or packages using meter tape or labels. Businesses that process as little as a few dozen pieces of mail per day could realise the following benefits of using a franking machine.

1) Convenience

Metered mail ensures a hassle-free process, eliminating trips to the post office and wasted postage due to uncertainty over rates. It’s like having a dedicated mailroom in your office for letters and packages.

2) Speed

Applying stamps to a huge stack of envelopes is a tedious and time-consuming process. With a franking machine, envelopes are stamped quickly and easily.

3) Online Postage Refills

Replenish your postage supply anytime and avoid time-consuming trips to the post office.

4) Cost Savings

Save money using a franking machine and scale with up-to-date rates. With an integrated digital scale for precision weighing, a postage meter enables you to print the exact denomination — instead of using multiple stamps.

5) Increased Security

Eliminating physical stamp inventories means you’ll never have to worry about lost or damaged stamps. Your postage dollars are safe-and-sound in your lockable meter, as opposed to a cluttered desk drawer.

6) Simplified Accounting

Track where postage dollars are being spent with a built-in cost accounting feature.

7) Package Compatibility

Self-adhesive metered tapes are great for standard envelopes, but even better for larger items such as packages, large envelopes, and tubes.

8) Faster Delivery

Get all the perks of expedited high-priority business mail. Metered mail is already dated, postmarked, and canceled when it arrives at the post office allowing for quicker results for your important correspondence.

A better way to send mail in the Cayman Islands...

Postage meters can be used for any class of mail, in any quantity, at any price, using the same meter. They come in various sizes according to the volume of mail your organisation plans to process. On one hand, a small mailer may have a machine that feeds one envelope or label at a time, whereas larger mailers may choose a more automated machine where they can load a stack of mail for processing. Either way, there’s almost certainly a mail franking solution that suits your needs.   

To learn more about mail franking options in the Cayman Islands, please contact:

Kirk Office

67 North Sound Road, George Town KY1-1109

Phone: 623-4736

Email: documentsolutions@kirkoffice.ky 

Web: https://kirkoffice.ky/document-solutions/mail-franking-machines/

Ergonomic Office Products: Fixing More Than Just the Pain in Your Neck

Ergonomic Office Products: Fixing More Than Just the Pain in Your Neck

Lost time due to repetitive strain injuries is costing businesses. Some expert insight and simple modifications to common work habits can reduce time off, improve staff morale and save money for your business.  

In the last couple years, we’ve all had to adjust the way we work. For many, that has meant taking a fresh look at office ergonomics. Whether you work in the office, at home or anywhere in between, the costs of poor ergonomics add up. If the idea of repetitive strain injuries (RSI) isn’t enough to convince you of the merits of office ergonomics, the financial costs associated with healthcare and missed time are enough to make any manager take notice. 

A survey conducted by the U.S. Department of Labor reported that employees suffering from repetitive stress injuries incurred in the workplace took a median of 23 days off work, while those who experienced a slip, fall or trip took 7, and those exposed to harmful substances took just 3.

What’s more, repetitive strains resulting from office work are often easily corrected with just a small adjustment to the way we work. On the other hand, interventions are sometimes needed which involve the use of ergonomic chairs, height-adjustable desks, keyboard trays, monitor arms and other ergonomic office products. Taken together, the costs associated with these measures are only a fraction of a single office RSI.

According to the U.S. Department of Labor, Occupational Safety and Health Administration (OSHA), repetitive strain injuries are the nation’s most common and costly occupational health problem, affecting hundreds of thousands of American workers, and costing more than $20 billion a year in workers compensation.

If you suspect that stiff neck is due to the way you work, a good place to start is an ergonomic assessment from a certified ergonomist. They will assess your workstation and habits against a checklist of best practices for office workers and recommend ways to improve the way you work. Here’s a brief overview of what to look for when assessing office ergonomics:

 

The Case for Investing in Ergonomic Office Products for Your Team:

The health and safety of your staff is integral to the success of your business. Moreover, investing in office ergonomics doesn’t just boost morale, there is real evidence to suggest it is a sound financial investment as well. Research in the US has shown that for every dollar invested in an ergonomics intervention strategy (e.g. RSI prevention), in an office environment, there is a return of $17.80.

Helping Ease Pains and Strains One Ergonomic Office Chair at a Time:

We’re 100% committed to helping our customers create a comfortable, productive workplace. That’s why we offer an office ergonomics program to help you discover the right combination of products and practices to eliminate repetitive strain injuries. 

Ergonomic Assessments

We‘ve partnered with a local certified ergonomist to offer ergonomic assessments in office settings. These intensive sessions evaluate your office employees’ work style and habits and offer real solutions to prevent work-related injuries for office staff.

How it works:

1) A certified Ergonomist visits your workplace and conducts a thorough assessment of your workspace along with commonly performed tasks.

2) The Ergonomist prepares a report based on OSHA checklists to identify risk factors for cumulative trauma injuries.

3) A set of recommendations is presented, outlining changes to be made in practices as well as any ergonomic products that can assist to mitigate your specific risk factors.

 

 

Chair Trial Programme

With all the styles, options and features available in modern office chairs, choosing the right one can be challenging. That’s why we created our Chair Trial program – an easy way to find your perfect seating match.

How it works:

1) Choose a chair from our most popular office seating options.

2) A member of our team delivers it to your workplace.

3) Try it out for 1-3 days, using it the way you would on a day-to-day basis.

4) At the end of the week, we’ll pick up the chair and one of our furniture experts will get your feedback on the trial.

5) Order your very own chair of the same model, or choose another option based on your needs.

Ergonomic Products Catalogue

Our office ergonomics program includes a catalogue of ergonomic office products approved by a certified ergonomist to help with many of the most common issues that arise from improper office ergonomics. With dozens of options including ergonomic desks and chairs, monitor arms, keyboard trays, mice and more, we offer a comprehensive selection of products to help with all your ergonomic needs.  

Learn More

Paper Shredders for the Office: A Buyer’s Guide.

Choosing a Paper Shredder for Your Office

Paper shredders are a great piece of office equipment for maintaining document security, while maintaining neat and tidy desktops. But with the myriad brands of shredders available and countless associated options, knowing how to choose the best paper shredder for your office can be a challenge. In this piece, we’ll break down office shredder lingo and give you a shortcut to purchasing the right shredder for your office’s needs.

Considerations When Shopping for a Paper Shredder:

What are you shredding?

It’s important to have an idea of what you’ll be feeding your office shredder. Some shredders are great for steady diet of letter-size copy paper but might have trouble with 11×17, staples or paperclips. Other shredders can handle optical media like DVD’s or other sensitive printed information like credit cards.

Start by assessing whether any of the following are likely to end up in your shredder:

  • Paper type/thickness/volume
  • Staples/Paperclips
  • DVD’s or other optical media
  • Credit cards or thick plastic media

How often are you shredding?

Shredding a few documents in your private office is less taxing than high-volume shredding by an entire workgroup on a shared paper shredder. Naturally, you’ll want to make sure the shredder you choose for your office is aligned with the frequency of intended use. Consider the following when choosing your next office shredder:

  • Duty cycles: How long can the shredder run before needing to cool down?
  • Maintenance: How frequently will you have to clean and oil the machine and empty the bin or bag? Do you have a service provider to keep your shredder working at optimal levels? 

How sensitive are the documents you are destroying?

Modern paper shredders range from simple strip shedding to more complex cross-cuts and even micro-cuts. You’ll want to factor this into your decision particularly if you’re looking for a shredder for financial documents or customer records. What’s more, laws like GDPR and Cayman’s Data Protection Regulation require proper disposal of such documents and having the right office shredder can help to meet some of those requirements.

○ Data protection compliance: If your company is a regulated entity, you will need to ensure your data destruction solution is compliant with local rules.

○ Paper cut types: Do you need a cross-cut shredder or a micro-cut shredder? Do you need to use a shredder certified to recognised document destruction standards?

The best paper shredder for your office...

Every office is different, so knowing what questions to ask before committing to buying a paper shredder is vital. Equipped with a checklist based on the questions above, you’ll be well on your way to sourcing a dependable shredder that meets your needs.

Kirk Office stocks a number of high-quality paper shredders backed by manufacturer warranty and factory-trained technicians. You can shop for some of our available options here. If you need help narrowing down your shortlist of office shredders, feel free to get in touch with one of our document solutions experts to point you in the right direction.

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